Managing
large complex projects from beginning to end can be a challenge even for the
most seasoned project manager.
However,the widely accepted Project Management Body Of Knowledge (PMBOK) Guide can
assist a project leader in effectively managing complex projects one step at a
time.
For
project managers in the process of setting new projects into motion, the
Executing Process Group is to set the teams in place to get the work done
efficiently and effectively so that the project stays on target with regard to
the scope and previously agreed upon goals.
The Executing Process Group consists of those
processes performed to complete the work defined in the project management plan
to satisfy the project specifications. This Process Group involves coordinating
people and resources, managing stakeholder expectations, as well as integrating
and performing the activities of the project in accordance with the project
management plan.
Across
industry, the Executing Process Group entails the following core tasks.
-
Direct And Manage Project work:
Because the majority of the budget for a project will be spent attending
to the details of the execution processes, it is important that project
managers have a clear set of goals and a realistic timeline from the
very beginning. Before the project gets into full swing it is important
to check the scheduling and phasing details to be sure that related
tasks, such as obtaining permits, can be obtained from time
-
Perform Quality Assurance:
Conducting routine quality assurance checks helps a project manager make
necessary adjustments when needed. In addition, the quality assurance
process also provides data to share with stakeholders to ensure them the
project is moving along on time and within budget.
-
Acquire Project Team:
Setting up the best teams possible and taking the time to clearly
communicate expectations and timelines is an important part of building
project success. Team leaders should understand how their part of the
project fits into the larger benchmark goals.
-
Develop Project Team:
Supporting teams with the tools and knowledge needed to do the job most
effectively will contribute to enhanced performance. Building team
cohesion and supplying additional training when necessary can also help
bolster project success
- Manage Project Team:
Being in tune with teams as they complete their work creates productive
synergy between divisions within a project. Team leaders who listen to
employee concerns and respond appropriately can directly impact the
success of the entire project. Making mid-course adjustments when
necessary and mitigating challenges along the way can result in a strong
end product.
-
Conduct Procurements:
Along the way, decisions regarding resource allocation and distribution
are necessary for almost every project. Creating the reports and
documents necessary to respond to procurement processes helps to ensure
the best budgetary decisions throughout the project timeline.
-
Manage Stakeholder Expectations:
Seasoned project managers understand that managing stakeholder communication is
just as important as communicating with teams. Regular communication
detailing benchmark goals and responding quickly to any emergent
stakeholder concern goes a long way for a more smooth work flow
situation.